Job Description

Executive Assistant to Investment Firm Team Executive Assistant to Investment Firm Team This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $115,000.00/yr - $120,000.00/yr A leading NY-based investment firm is seeking a highly skilled and experienced Executive Assistant to support its Washington, D.C. office. This role will support a dynamic team of professionals, ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers & Acquisitions sectors. Key Responsibilities Executive Support Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Expense Management: Prepare and process expense reports accurately and in a timely manner. Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed. Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels. Office Coordination & Operations Supply & Inventory Management: Order and maintain stock of office supplies, paper, snacks, and other essentials to ensure a well-equipped workplace. Reception & Guest Management: Serve as the first point of contact for visitors, providing a professional and welcoming office environment. Office Organization: Ensure common areas, conference rooms, and kitchen spaces are clean, stocked, and well-maintained. Vendor & Facilities Coordination: Liaise with building management and external vendors to oversee office maintenance, repairs, and deliveries. Qualifications 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions. Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency. Experience coordinating global travel and preparing detailed itineraries. Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving. Exceptional communication and interpersonal skills, with the ability to build relationships at all levels. Comfortable working in a fast-paced environment while balancing multiple priorities. Team-oriented mindset with the ability to work independently when needed. Schedule- Onsite- Monday-Friday Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Referrals increase your chances of interviewing at Pocketbook Agency by 2x Sign in to set job alerts for “Executive Assistant” roles. Founding Federal Executive Assistant, Special Projects Division Executive Assistant to C-level Executive at Association with Healthcare Ties Washington, DC $90,000.00-$120,000.00 3 days ago Executive Assistant, Accounting, Accounting Falls Church, VA $85,000.00-$115,000.00 2 weeks ago District of Columbia, United States $86,539.03-$140,624.86 2 days ago Washington, DC $85,000.00-$110,000.00 2 days ago Washington, DC $80,000.00-$110,000.00 2 weeks ago Falls Church, VA $58,800.00-$78,200.00 3 weeks ago Executive Assistant, Enterprise Facilities, Washington DC, Hybrid Washington, DC $70,000.00-$99,000.00 1 week ago Washington, DC $85,000.00-$120,000.00 5 days ago Washington, DC $60,000.00-$62,000.00 13 hours ago Legal Executive Assistant - Intellectual Property Washington, DC $75,000.00-$95,000.00 1 week ago Washington DC-Baltimore Area $56,000.00-$62,400.00 1 week ago Washington, DC $55,000.00-$60,000.00 3 weeks ago District of Columbia, United States $85,000.00-$97,500.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Pocketbook Agency

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