Job Description

Job Title: Office Administrative Assistant

Location: Eugene, Oregon

Job Type: Full Time

Reports To: Property Manager

Job Summary:

We are seeking a reliable and detail-oriented Office Administrative Assistant to support the day-to-day operations of our property management office. The ideal candidate will possess strong organizational and communication skills, with the ability to multitask in a fast-paced environment. This role is vital to ensuring smooth office operations, tenant satisfaction, and support for property management activities.

Key Responsibilities:

• Answer phone calls, and respond to emails professionally and promptly
• Provide administrative support to property managers, including scheduling appointments, preparing documents, and maintaining records
• Assist with tenant communication, including lease renewals, maintenance requests, notices, and rent collections
• Maintain and update property management software and databases
• Coordinate maintenance work orders and follow up with vendors and tenants
• File and organize documents, lease agreements, and other office paperwork (physical and digital)
• Order and manage office supplies and ensure office equipment is maintained
• Support the preparation of financial reports, invoices, and budgets as needed
• Perform other administrative duties as assigned to assist in the smooth running of the office

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred
• 1–2 years of experience in an administrative or office support role; experience in property management is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with property management software (e.g., AppFolio, Yardi, Rent Manager) is preferred
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to handle confidential information with integrity
• Customer service oriented and able to handle tenant inquiries with professionalism

Work Environment:

This position is primarily office-based with standard business hours. Occasional flexibility may be required based on property or tenant needs.

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